Records

 

Maintaining current health and safety statistics in a central location is a major part of a good health and safety program. Many policies, procedures, notices, statements, and reports are necessary to fulfill legal and health and safety program requirements. Scaffold Depot will maintain records and statistics relating to health and safety as required by the Workers Compensation Act (WCA) and Occupational Health & Safety Regulation (OHSR). Good record keeping will used by Scaffold Depot management to:

1. Monitor and evaluate the health and safety performance of the company, speci­fic job sites, supervisory personnel and workers.
2. Identify common factors or trends in accidents and incidents to assist in the development of the Accident Reduction Program.
3. Monitor and evaluate the effectiveness of corrective actions

 

 

Responsibilities

 

Workers

• Report all accidents, incidents, first aid occurrences and equipment damage to supervisors.

 

Supervisors

• Send all relevant health and safety information to the head office and follow up with procedures to prevent subsequent occurrences.

 

Management

• Maintain all records
• Monitor injury frequency
• Compile information for the annual health and safety review
• Ensure follow up of all action items from the annual review

 

Each Site Safety Officer will keep accident/incident statistics and have them available upon request.
This information must include:

• Accident and incident investigation reports
• Inspection records (Company and WCB)
• Disciplinary action records
• First aid treatment records
• Copies of WCB Forms 6A, 7,
• WCB monthly Claims Cost Statements
• Worker medical questionnaire responses
• Right to refuse unsafe work occurrence records
• Worker and subcontractor safety commitments
• Orientation and training records
• Records of management meetings
• Health and safety program review records

 

Statistics

 

Statistics must be tracked to help determine how well Scaffold Depot is achieving their health & safety goals.  Frequency, severity and average days-lost rates can be used as indicators of the level of success of Scaffold Depot health and safety program. They show the rate and duration of work-related lost time injuries and illnesses. The following guidelines are provided for producing the required statistics:

1. Work-related injuries and illnesses to be included in calculations are those which require treatment by a physician, with prescribed absence from work beyond the day of illness or injury occurrence.

2. Illness and injury frequency, severity and average days lost rates will be determined each month:

• Frequency, severity and average days lost rates will be based on all lost time work-related injuries and illnesses that appear on WORKSAFE BC’s Monthly Claim Cost Statement
• Days charged for illnesses and injuries, for which the disability continues beyond the statement date, will be included in following month’s calculations.
• Frequency, severity and average days lost rates will be based on all lost time work-related injuries and illnesses that appear on WORKSAFE BC’s Monthly Claim Cost Statement
• Days charged for illnesses and injuries, for which the disability continues beyond the statement date, will be included in following month’s calculations.
• Injuries or illnesses which occurred over a long period, such as bursitis or tenosynovitis, will be included in the month they are reported. 

 

3. The following formulas are industry accepted methods for calculating work-related lost time illness and injury frequency, severity and average days lost rates:

 

Frequency Rate

Number of lost time injuries and illnesses x 200,000
Total hours worked during the month, year, etc.

 

Severity Rate

Total days lost due to work-related injuries and illnesses x 200,000
Total hours worked during the month, year, etc.

 

NOTE:  The 200,000 figure represents 100 workers at 40 hours per week for 50 weeks per year.

 

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